TABLE OF CONTENTS

• Overview
  • FD-1554761 and FED-758 (Calculated Field Enhancements Added to SF-425)
  • FD-1554761 and FED-759 (SF-425 Field Order and Numbering Updated)

Overview

This article describes the updates made in this release for those who use the SF-425 Federal Financial Reporting for [Report Name]: [Report Type] Report page.

Important

The features described in this article are available in FedConnect when the agency is using version 7.6.3 .89 or higher of the Unison procurement management software system. In other words, these features become available in FedConnect only if the posting agency is running version 7.6.3.89 or above of the Unison procurement management software system.

FD-1554761 and FED-758 (Calculated Field Enhancements Added to SF-425)

Reported By

DOT-ESC and Reported Internally

Summary and Resolution

To support agency reporting requirements, FedConnect now calculates and fills several new read-only fields on the Federal Financial Reporting for [Report Name]: [Report Type] Report page for the SF-425 form based on values already entered elsewhere on the form. These fields are not sent from the agency's contract-writing software system but are instead derived within FedConnect using built-in formulas. All newly added fields are read-only and cannot be manually edited. 

This enhancement ensures greater consistency and reduces manual calculation effort for recipients completing financial reports. These updates are part of ongoing efforts to streamline form completion and reduce data entry errors.

The table below lists the fields added and provides a description of each.

10a. Cash Receipts – 10b. Cash Disbursements

10e. Federal Share of Expenditures + 10f. Federal Share of Unliquidated Obligations

10d. Total Federal Funds Authorized – 10g. Total Federal Share

10i. Total Recipient Share Required – 10j. Recipient Share of Expenditures

10l. Total Federal Income Earned – 10m. Program Income Expended in Accordance with the Deduction Alternative

10l. Total Federal Income Earned – 10n. Program Income Expended in Accordance with the Addition Alternative

Additionally, there the a new section called “11. Totals” has been added to summarize key values from Line 11. This read-only section includes the following calculated values:

• Base— the sum of Base 1 and Base 2
• Amount Charged— the sum of Amount Charged 1 and Amount Charged 2
• Federal Share— the sum of Federal Share 1 and Federal Share 2

Prerequisites

Access to an assistance agreement that included an SF-425 financial report and that was released in an agency's procurement management software system and then sent to FedConnect

Navigation

To see the updates on the Federal Financial Reporting for [Report Name]: [Report Type] Report page for the SF-425 form, follow these steps:

1. Sign in to FedConnect
2. Navigate to the Awards page.
3. Select the assistance agreement described in the prerequisites. The Award [Summary] page displays.
4. On the Award [Summary] page, on the right panel, under the Recipient Financial Reporting heading, if an SF-425 report is available, it displays under that heading. The status of the report might display, such as Draft. The report label is a hyperlink to the Federal Financial Reporting for [Report Name]: [Report Type] Report page .
5. Click the link to access the report. The Federal Financial Reporting for [Report Name]: [Report Type] Report page  displays.
6. Scroll the page to find the new fields.

The following picture illustrates how the Federal Financial Reporting for [Report Name]: [Report Type] Report page for the SF-425 form might look. Your results might vary.

FD-1554761 and FED-759 (SF-425 Field Order and Numbering Updated)

Reported By

DOT-ESC and Reported Internally

Summary and Resolution

To align with the official structure of the SF-425 form, FedConnect now displays Line 11 fields in the correct sequence and with accurate numbering. These updates ensure consistency with the official version of the form and reduce confusion for recipients entering indirect expense data.

This change involved two key updates:

• Several fields under Line 11 were resequenced to match the intended layout of the SF-425.
• Numbering was added to each field to match the corresponding box on the form.

The following fields were renumbered and now display with the correct SF-425 section labels:

• 11— Indirect Expense
• 11a— Type 1
• 11b— Rate 1
• 11c— Period from 1, Period to 1
• 11d— Base
• 11e— Amount Charged
• 11f— Federal Share
• 11a — Type 2
• 11b— Rate 2
• 11c— Period From 2, Period To 2
• 11d— Base
• 11e— Amount Charged
• 11f— Federal Share
• 11g— Totals

In addition, the position of the 11d. Base 1 field was adjusted to a location above the 11e. Amount Charged 1 field, to now correctly match the sequence on the SF-425.

Prerequisites

Access to an assistance agreement that included an SF-425 financial report and that was released in an agency's procurement management software system and then sent to FedConnect

Navigation

To see the resequenced Block 11 fields on the Federal Financial Reporting for [Report Name]: [Report Type] Report page for the SF-425 form, follow these steps:

1. Sign in to FedConnect
2. Navigate to the Awards page.
3. Select the assistance agreement described in the prerequisites. The Award [Summary] page displays.
4. On the Award [Summary] page, on the right panel, under the Recipient Financial Reporting heading, if an SF-425 report is available, it displays under that heading. The status of the report might display, such as Draft. The report label is a hyperlink to the Federal Financial Reporting for [Report Name]: [Report Type] Report page.
5. Click the link to access the report. The Federal Financial Reporting for [Report Name]: [Report Type] Report page  displays.
6. Scroll the page to find the new fields.

The following picture illustrates how the resequenced Block 11 fields might look on the Federal Financial Reporting for [Report Name]: [Report Type] Report page for the SF-425 form. Your results might vary.